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Voting in a Meeting According Robert’s Rules of Order

Voting in a Meeting According Robert’s Rules of Order

Robert’s Rules of Order is a widely used guide for conducting meetings and making decisions as a group. First published in 1876 by Henry Martyn Robert, it provides a structured framework to ensure fairness, order, and efficiency in discussions and decision-making processes. The rules cover how to propose motions, debate, vote, and handle various meeting scenarios, making it essential for organizations, boards, and committees to conduct business smoothly and democratically.

Voting Process Summary

  1. Motion is Proposed (anyone)

  2. Motion is Seconded (anyone)

  3. Discussion or Debate (chair)

  4. Closing Debate (chair)

  5. Call for Vote (chair)

  6. Announcing the Results (chair)

1. Motion is Proposed

  • A member makes a motion by saying, “I move that…” followed by the proposal.

  • Another member must second the motion by saying, “I second the motion,” indicating that more than one person believes the motion is worth discussing.

2. Discussion or Debate

  • The chair states the motion: “It has been moved and seconded that…” and opens the floor for discussion.

  • Members discuss the motion, offering opinions, asking questions, or suggesting amendments.

3. Closing Debate

  • When discussion ends, the chair asks, “Is there any further discussion?”

  • If no one seeks the floor, the chair announces that debate is closed.

4. Call for a Vote

  • The chair calls for the vote by stating the motion again and specifying the voting method:

    • Voice Vote: “All those in favor say ‘Aye.’ All opposed say ‘No.’”

    • Rising Vote (Show of Hands): Members raise their hands or stand.

    • Roll Call Vote: Each member’s name is called, and they state their vote.

    • Ballot Vote: Members vote in writing for confidentiality.

    • General Consent: Used when there is no apparent opposition (e.g., “If there is no objection…”).

5. Announcing the Results

  • The chair announces the outcome: “The motion is carried” or “The motion is lost.”

  • The results become part of the official meeting minutes.

Special Situations:

  • Tie Vote: If the vote is tied, the motion fails unless the chair (if a member of the group) casts a deciding vote.

  • Majority vs. Two-thirds: Most motions require a simple majority, but some actions (e.g., amending bylaws) require a two-thirds vote.

RISC-V International